Archiving project files and data is a crucial task to close a project. The specific items to archive will depend on the project and organization, but typically include:
- Project Documents: Key documents such as the Project Charter, Statement of Work, Scope Statement, and Quality Management documents.
- Project Reviews & Presentations: Any project management reviews or formal presentations.
- Financial Records: Budgeting data and financial records.
- Correspondence: Includes meeting notes, reports, and critical emails.
- Vendor Documentation: RFPs, contracts, NDAs, teaming agreements, and project acceptance/signoff documents.
- Technical Documents: Any relevant technical documentation.
- Configuration Managed Files: Software, tools, and files placed under configuration management.
- Other Relevant Data: Any other important project-related information.
As paper-based documentation becomes less common, organizations should decide whether to scan paper documents for archiving purposes. The shift toward digital archiving helps streamline this process.